Power User Course Creation Approval

Hi there, we often create course shells for other SMEs/instructors to build their content into.

By providing Instructor access, your Trainers can edit/upload training materials, but only you as SuperAdmin have control over the course properties.

You can use the enrolment properties to prevent self-enrolment and hide it from the catalogue so that the course is only available to learners when you are ready to make it go live.

I’m not sure if you are also using Channels to share learning materials - again, you can limit visibility of a channel until assets are uploaded and checked, and then open it up to wider groups/branches when you are happy.

None that I know of...it would have be some kind of internal policy.

There was a great class at Inspire this year about Power user, creation and governance. ​@Sheralynn.Sloan shared a few worksheets to help determine what roles were needed by with things you wanted people to do. Full credit to ​them for the attached files

Fellow new customer here! 👋

We’ve been grappling with the same and as a result haven’t built a power user role that includes authoring permissions...at least, not yet. We’ll have to do so eventually so I’m looking forward to digging in to some of these suggestions.

One other suggestion that might be helpful is using the audit trail. I remember our onboarding contact highlighting that feature as a way to identify when new content has been added, and by who. I haven’t figured out a way to schedule a report from the audit trail, though (maybe it’s not possible?). This means you’d have to make a point to go in on a regular basis (weekly, monthly, etc.) and set the filters to see what has been created since your last review.

Wondering if anyone else has used the audit trail as governance tool?

Keep in mind that whomever creates the course has their name and date attached to it as part of the permanent record (it cannot be changed) so that should give you a clear starting point if you ever need to audit the course.