I am wondering how do you utilise Docebo for an on-boarding/induction training.
I want to make a part of the on-boarding training digital and create some e-learning course but also want to mix it with ITLs. Generally the idea is to assign to each new employee a set of courses which that person has to go through: a couple of eLearning courses and ILTs sessions, in the specific order (so prerequisites will have to be set). I am wondering if there is any way to an ITL sessions once and just use them each time when the on-boarding training will have to be run? So I don’t have to waste time to create the same ITL each time?
Do you have any experience with it? if so how did you handle it?
Best answer by Cindy McElhinneyView original
First we use the automation app to pull a report daily from our HR system that includes our additional fields we have in Docebo that automatically adds new hires, terminations, updates existing employees in Docebo. In our additional fields we have created are: job title, department name, city, state, country, job classification (non-exempt, exempt, supervisor, manager, director, etc.), worker category (full time, part time, seasonal, temp), is manager (yes/no), hire date, rehire date, termination date. The additional fields on an employee are automatically updated from the automation app that pulls a report daily from our HR system.
We’ve also manually created Automatic Groups in Docebo based on the same additional fields. We have groups based on their job classification, worker category, department names and states. So if someone meets the criteria of an automatic group, they are added to that group.
We also created Enrollment Rules based on these Automatic Groups. So if someone new comes on board, it automatically assigns them our required training courses or Learning Plan. Also if someone moves from one department to another or if someone job classification changes, it will automatically assign them specific courses.
When you create your learning plan, you can set it to be taken in a specific order. As for ILT sessions, you have to create a new session each time with a new date and time.
Then we have created Notifications, when the new user is setup on the Docebo platform, it automatically send them a welcome email with their username and password and where to find their assigned required training. Also when they enroll in the ILT session, it provides them an email with an attached calendar invite, so they can add it to their internet calendar so they do not forget to attend. We also have notifications going out on the 15th and 30th of each month to users to remind them to complete their required training. This is all automatically done.
I hope this helps!
Thank you so much for your response, that’s really useful stuff.
I was thinking exactly to create a Learning on-boarding path and set it up in a very similar way as you outlined. Also I thought it might be good to create a specific page for those who are doing the on-boarding training so they will have just a set of courses which they have to focus on and will not be distracted by the rest of catalogues or channels. What do you think about it?
I think other Docebo clients may create a specific page for on-boarding training, but we have the new user come to the landing page. They just scroll down to My Learning (see below) and it will have their onboarding training under the Not Started tab. In the welcome email they receive it will tell them where their onboarding training is at.
However, we did create specific landing pages for our internal users and external users, which is great. We did create other specific pages on the Menu for our power users and management (which is new for internal management leadership).
I hope this helps!
Thank you so much
@Swatson for your insight! Really appreciate you sharing this.
@Cindy McElhinney thank you so much for your response and insight, that’s really useful. Similar like you, I am creating user more manually (via CSV or creating a single user) than Swatson, I also receive an excel sheet.
I really like the idea with the learning plans for specifics days of the on-boarding training. How do you deal with ILTs Cindy? Are they a part of the learning plan and do you create a new ILT session for each on-boarding training or maybe you have some workaround? I have usual 2-3 new joiners each week so creating new ILTs for each week is painful… just wondering if there is any solution which I can use to save a bit of time.