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Is it possible to have Power Users view all courses but only edit their assigned courses?

  • 23 November 2021
  • 4 replies
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Hi all!

New to posting but have been lurking for a couple months. We have several Power Users who want to be able to see what everyone is doing globally. Ideally they would like to edit their own courses (assigned to them by location), but also view everyone else’s. Is this possible? 

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Best answer by Adam Ballhaussen 24 November 2021, 03:29

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Userlevel 5
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@karilynnrussell as far as I know it’s not possible to set different PU permissions for different courses, but will be interested to see what others have to say.

On the other hand, in most cases it should be enough to ask them not to mess with courses created by others.

You can restrict PUs from deleting courses, so they won’t accidentally destroy someone else’s (or even their own) work.

On our platform only Super Admins can delete courses, as we want to keep the records, and rather retire old content.

Userlevel 7
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Hey @karilynnrussell, I love seeing long-time lurkers become first-time posters. Welcome to our community! 🙂 I hope to see more of you around here.

 

The best way to achieve what you’re after here would be to use a Custom Selection of Courses, Learning Plans, and Categories when assigning resources to your Power Users.

 

To do this, navigate to ⚙️ Admin Menu > Power Users > Select one or multiple Power Users > Select Assign Resources > Select Courses and Learning > Select Custom Selection. This option will allow you to select any individual Courses, Learning Plans, or Categories that you’d like your Power Users to have the ability to edit (as long as they have a PU profile with Edit permissions).

 

Using Custom Selection for assigning Courses & Learning Plans gives you more flexibility to control your PU permissions​​

 

Your Power Users will be able to edit any resources you select via this custom selection (from either the course itself or from the Course Management page). You can then freely assign visibility to or enroll these Power Users into additional courses and learning plans which they will not be able to edit.

 

Here are a few resources that can help as you think more through your Power User strategy:


Lastly, as @alekwo mentioned, another good option here could be to give you Power Users more permissions. This can often make it easier for you as the administrator, as you’ll have less to manage when it comes to assigning profiles & resources. With great power, though, comes great responsibility, so it’s always a good idea to make sure that your Power Users are trained and knowledgeable enough to be trusted with greater permissions. There are some great tips on keeping Power Users & Superadmins in check in the post started by @Dahveed that I’ve shared below. I encourage you to give it a read and chime in if you have more questions for that group of experts.

 

 

I hope this helps! Please let us know if you have any more questions.

Thank you so much, Adam! 

“Your Power Users will be able to edit any resources you select via this custom selection (from either the course itself or from the Course Management page). You can then freely assign visibility to or enroll these Power Users into additional courses and learning plans which they will not be able to edit.”

 

Can you elaborate on what you mean by “freely assign visibility”? I’m still a bit lost on how to assign visibility to courses when the Power User has full permission for a certain Category (for example). They seem to have that full permission for all courses that are assigned to them. How do I differentiate? 

Userlevel 7
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Sure thing @karilynnrussell. By “freely assign visibility”, I mean that you could give these Power Users visibility to courses not assigned to them as resources in Power User Management. Course visibility is set via catalogs. Assigning a user visibility of a catalog will ensure that the user has visibility of all Courses and Learning Plans within that catalog (assuming that the Learning Plan Settings are set to Show this learning plan in the course catalog). 

 

The permissions and resources you assign to the Power User will trump whatever course/learning plan visibility and enrollment settings you configure for the user. If your Power User is assigned a profile that includes Edit permissions for courses, then that Power User will be able to view and edit any courses you select via the custom selection when assigning resources. Any courses not selected when assigning resources that the user is subsequently either enrolled into or has visibility of via catalog would be visible to the user, but the user wouldn’t be able to edit those courses.

 

The following Knowledge Articles might also help you better understand how Catalogs and Enrollments function:

Please feel free to continue asking questions if things still aren’t clicking. I’m confident we can crack this one!

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