Crossposting here and the Champion group.

I have been struggling to find a good solution in Docebo for a program we run. We do a biweekly online continuing education series. Students are required to attend or view recorded archives of at least 4 of the 24 events we offer. 

This year I created an individual ILT for each webinar with a single session and a single event. Then put them all into a learning plan. 

We discovered a few issues. 

1. Enrolling in an ILT ( even through a learning plan) does not enroll the learner in the session.
   1. Learners had to still go into the individual  ILT’s to enroll in the sessions before they could attend or get notifications for the sessions. 
2. Once the event had ended, the sessions closed to enrollment.
   1. Anyone trying to watch the recording who had not already enrolled in the session could not enroll in the session.
   2. We have had to regularly go in and manually enroll people who were already enrolled in the ILT thanks to the learning plan into a session so they could access the recorded event.

Like seriously Docebo. Why so many steps for a single live event? PLEASE MAKE EVENT A COURSE OBJECT!!!  

First thought at a solution

We tested and discovered a new idea. Instead of creating a learning plan and creating a special catalog that contained live and recorded events. The live sessions would still be an ILT single session single event courses. The recordings would be a class with a video link.

This way students could go to the catalog to register for whatever they wanted. New features like session enrollment links combined with class validity dates would help keep the catalog clean and ensure students did all required steps to join the event at registration.

We also discovered that I can put a widget on a learner accessible page that is essentially a course catalog in calendar view. So we could display all past and future ILT sessions and they could enroll from their homepage. 

The drawback to this is I have to create and report on 44 classes. Labor intensive, but better than what I am doing now. 

I can 100% go forward with this.

Second Idea or So had a shower thought this morning…

What if I created one ILT with one session and a bunch of events? Each event could have its own description and instructors, And completion of the ILT was based on attendance of at least 4 events (ie a percentage of events).

I feel like it would solve a lot of the issues

• One thing for the catalog and enrollment
• Optional Attendance
• One place to see everything
• Because the session would run all year, anyone added could see all past events. 

We discussed it internally and found more questions than holes. Before I build a test case I wanted to ask this here LMS brain trust to sharpen up their poking sticks and see if we can pop this balloon before I dig into research and testing.

So is this a really good idea that solves the problem in a way we have not looked at yet, or if I am missing something simple that will crash the whole thing like a Flan in a cupboard?

poke away