To minimize the clutter, we have been setting up a new course each year.  So, for example, if we have a course for Topic XYZ, we’ll do a course for Topic XYZ 2024, then we’d set up a new course for 2025 and once all the 2024 sessions have passed, we would retire that course.

For most of our ILT courses, users only attend one session and typically the sessions cover the same basic material, but they are likely to attend again the next year when the content may have also been updated since the last time they attended.  So having the annual courses makes it easier for them to attend a session each year. 

I know this use case may be different from how others use ILT courses/sessions, but hopefully that helps give you some ideas.

Hi @sjennings78 Thanks for your response. Can you give me insight into how this effects your reporting for compliance? It seems like a good idea up front but then like it could get messy with tracking year over year. 

Appreciate your input!

We don’t have any ILT courses that are considered “required” or tracked for compliance purposes, so I can’t really give any insight on that.  All of our required courses are eLearning courses and the majority of those are updated on an annual basis and handled the same way - with a new course for each year.  We set up reports for all required courses by year, but if we ever need to see if individuals have completed all of those courses over multiple years, we just run a report on all of those courses or pull up a User Personal Summary if we’re only looking at one individual.

There is no mechanism to archive (retire) sessions, courses, Learning plans, etc. All we have is the ability to unpublish or remove them from the user visibility however admins still need to parse through their active content.

One thing you can consider is if you know certain courses are so old and will not need to be included in reports, etc. You can set-up an “archived courses” catalogue and place them there so only your super admins can see those courses. Sadly there is no such option for sessions. There are several ideas out there so one the Ideas portal is open again, please vote those up when you can.

Thank you @sjennings78 and @lrnlab! I do like the idea of the annual course shell thing, but it would add a level of complexity for reporting that would not be a sustainable option for our needs and for succession planning as power users turn over throughout time. We have a significant number of different types of power users that all report on compliance courses. It would be lovely for Docebo to allow us to archive or hide sessions to keep our sessions list clean for future use. 

agree...it’s on the list of ideas but no clue if and when this will become reality...