We are a Utility Company for Gas and Electric Services for the city. We maintain the Electricity and Gas for our Customers. With that said we have lots of people who work in the field who have to Qualify to perform certain tasks. We call that Operation Qualifications. Basically if you haven't passed what we call a KNT online course and shown by means of a PEF (Performance Evaluation - someone seen you do the task in person) then you can't do the task. We maintain this information on who is qualified to do such a task and reports are ran daily to show the information that is updated. People have to requalify depending on the task either every 12 months, 24 months, 36 months, 60 months.
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Sounds like you should investigate using Observation Checklist for your Performance Evals + Certifications & Retraining for tracking your certifications
https://help.docebo.com/hc/en-us/articles/360020124179-Creating-Managing-Observation-Checklists
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