Question

Reporting on 'hidden' courses

  • 21 March 2024
  • 2 replies
  • 14 views
C

We have a couple of catalogues of courses (qualifications and leadership packages) that are deliberately not visible to users/powerusers (unless the user is enrolled a particular course) to prevent ‘unauthorised’ enrollments.

However, at the same time powerusers need visibility over learner progression, particularly to support students in the qualifications programmes.

We are looking to provide weekly reports to powerusers but as the courses are ‘not visible’ they also don’t show in the reports…

Any ideas about how to create reports on ‘hidden’ courses, or a better methodology to prevent anyone other than Super Admins enrolling users that still allows reporting?  

2 replies

Bfarkas
Rank
Userlevel 7
Badge +3

Can you provide a few details on how you are achieving your hidden-ness? Also which types of reports are you looking at? The courses being not shown to users should not impact the reporting?

C

Our Leadership and Qualifications courses are held in a catalogue that is not visible to anyone other than SuperAdmins on the platform in order to prevent unauthorised enrollments.

These courses have self-enrollments turned off, but powerusers have enrollment permissions for most content, so by dropping the restricted courses in an unshared catalogue we are able to prevent visibility, and therefore powerusers making unauthorised enrollments (yes, it’s a thing).

The other side of the equation is that we need powerusers to have visibility of learner progression and support users in their progress (especially in the quals courses) so need to provide powerusers with regular reports on learner progress (Users - Courses and Users - Training Material reports on the new reports platform).

The problem is that because the courses are not in visible catalogues the reports don’t show them either...

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