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Best Answer

Scheduling Automatic Course Enrollments

RyanNeal
Contributor I

Good morning ☕

Still getting used to the Docebo platform coming from another LMS. I was curious if anyone had any recommendations for my use case. From what I have seen, there is not a way to schedule an enrollment so (for example if I need something assigned on a Saturday when I am out of office). 

I’ve played around with the idea of enrollment validity so the content wouldn’t be able to be started until the date set, but would be “enrolled” in the locked content until the start of the validity period. 

The only issue with this I’ve experienced is, our standard email notification has a "Take me to the Course” button to start the learning and this seems to bypass the enrollment validity.

 

Any suggestions or recommendations on what’s worked for you?

Best answer by lrnlab

Agree there is no way to delay your automatic enrolments...think you're not the right path with the “start of validity” etc. Maybe try updating your notification(s) with a statement about the course access; sadly there is no short code to add the course validity dates.

Another option you could look at would be to set the publishing dates for your leaning objects. This leaves access to the course “shell” (course is not locked) but the content only becomes available at the date you set in the publish from and to dates.

With the above, you could add a blurb to the course description to explain when the content will be available…

Noe are perfect solutions but hopefully you'll find something here you can use.

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lrnlab
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  • lrnlab
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  • Answer
  • October 9, 2024

Agree there is no way to delay your automatic enrolments...think you're not the right path with the “start of validity” etc. Maybe try updating your notification(s) with a statement about the course access; sadly there is no short code to add the course validity dates.

Another option you could look at would be to set the publishing dates for your leaning objects. This leaves access to the course “shell” (course is not locked) but the content only becomes available at the date you set in the publish from and to dates.

With the above, you could add a blurb to the course description to explain when the content will be available…

Noe are perfect solutions but hopefully you'll find something here you can use.

RyanNeal
1 person likes this
  • RyanNeal
    RyanNeal
aswartz
Helper I
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  • aswartz
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  • 163 replies
  • April 2, 2025

This is such a basic function I can’t believe there’s no way to do it. I am away next week when we want to launch a course that I have set up and ready but I don’t want to enrol (and send learners the email with link) until Tuesday. There doesn’t seem to a way to do that sadly. 

 

Thanks,

Aimee

dklinger
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  • dklinger
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  • April 3, 2025

​@aswartz - hi. You just made me think of something that could work…so I called my HRIS guy….and he thought totally plausible. 
At the core of it we can’t get the system to evaluate a “system-date” to establish a group. This is a wonderful idea by the way and is so useful that it should be one of those ideas for the product. And maybe it is even something you could pull off with just Docebo connect.

Bear with me there are a few ifs now below:

  • if you get along with your HRIS folk and they can support adding a single user custom field from your system of record
  • The field should always report on what today is
  • you can have an automatic group evaluated on “after a date”
  • and develop an enrollment rule to map a person to said learning when your integration was run on said future date if you are running your integrations daily.

The rest can then work…identify your key audience (with potentially another custom user field)….and ensure that both the “today’s date” field and your targeted selector are selected as criteria. 

 

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