ILT Set Up

I have a few clarification questions before I can make a suggestion:

• Are these In-person or VILTs?
  • if they are VILTs I can maybe see the potential reason for separate sessions, but I’d need more info about the attendance tracking needs.
• Do you need to have 10 events if it's all the same workshop being held?  
  • What I mean is will all the people attend the same session at the same time and you will have 10 consecutive sessions?
  • Or. Will it be like you have 10 sessions happening at the same time and 1/10th of your people would be in each of the 10 sessions happening at that time and then they switch and go to a different session 10 times? 
• Is the point of having them assigned to 10 different sessions just so they can have calendar invites or is it like a tracking need where you need to verify they have attended/passed each of the 10 sessions for some compliance reason? 
• Why not just send one invite for the entire length of the workshop?

-John

If your users need to attend all 10 events I would add them all into a single session. This way you can allow self-enrolment and you will also make sure that they are booked for all 10 events; if you create 10 separate sessions all in the same course, user can only enrol into a single session so to get them booked iin all 10, this can only one done by your admins. 

​@John Sager ​@lrnlab thanks for your replies - no need for the learning to self-enroll, it’ll be done by an admin regardless.

• They are all in person ILTs. Does your recommended set up differ if they are all VILTs?
• It is a workshop series where every week there is an event that’s a different topic, but all part of the same series, rather than 10 events happening at the same time. 
• We need to track attendance within every event.
   

That’s up to you. the user is still booked for a date and time regardless if you enrol them in 10 sessions  (1 event in each session) or 1 session with 10 events.

*They are all in person ILTs. Does your recommended set up differ if they are all VILTs?

      I was just noting that if they were VILTs then you need to have them enrolled in each event to attend       otherwise they couldn't log in. 

*It is a workshop series where every week there is an event that’s a different topic, but all part of the   same series, rather than 10 events happening at the same time. 

     We had a similar situation with a quarterly management workshop but that was all self-enrolled so we        had to actually make 4 different courses so they could sign up for multiple sessions,

*We need to track attendance within every event.

     OK - that makes sense

In your case I’d have to recommend you take the same approach. Create 10 courses, mainly for the reason of calendar notifications. This way they will for sure get a calendar invitation for each session, so they don't forget and tracking and attendance, to me, would be easier. Although, to be honest, I have no idea what the calendar invite would look like or act like if you did one course with 10 sessions. You may want to test what that invitation and calendar invite looks like, maybe that will work, but I think the invite will look all kinds of messy. 

If the Invite and calendar reminder isn't an issue I guess, then one course with 10 sessions would work.