Way to only send a scheduled report if there is data in it?

Not that I am aware of, but boy, would that be great.  Maybe create an idea and share the link to the idea - I’d vote for that!

Unfortunately there's no native toggle for this in Docebo's scheduled reports, the platform will send on schedule regardless of whether there's data in it. It's a commonly requested feature, but it doesn't exist in the UI today.

The workaround I've set up for a few organizations dealing with the same low-volume approval scenario is to use the API instead of the built-in scheduler:

1. Disable the scheduled report in the UI (so it stops sending empty emails)
2. Set up an external scheduled job (Power Automate, Workato, a simple cron script, whatever you have available) on your same 3-day cadence
3. On each run, call GET /report/v1/report/{report_id}/count - this returns the number of records matching your report's filters
4. Only if the count > 0, trigger the actual report delivery (either pull the data via GET /report/v1/report/{report_id}/data and format your own email, or call the report generation endpoint)

The /count endpoint is lightweight and fast - it's designed exactly for this kind of conditional check before doing heavier work.

It's a bit more setup than a simple toggle, but once it's running it's clean and reliable. The full reporting API docs are here: Scheduling and sending custom reports

Happy to share more detail on the flow structure if helpful.