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Managing Last-Minute Learner Cancellations: Best Practices?

  • December 15, 2025
  • 1 reply
  • 12 views

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Hi everyone 👋

I’d love to learn how others are managing last-minute learner cancellations for instructor-led workshops in Docebo.

We’re currently facing a challenge where learners often unenroll very close to the session start date. This creates additional costs and operational overhead for our team, and it’s also extremely difficult to track consistently, which makes it harder to manage the issue and improve the process over time.

I’d be really interested to hear:

  • Do you have a cancellation policy in place for ILT sessions?

  • How are you enforcing this policy within Docebo?

  • Are you using any specific settings, automations, reports, or workflows to track late cancellations or no-shows?

  • Have you found any approaches that successfully reduce last-minute unenrollments?

Any examples, lessons learned, or Docebo configurations you’re willing to share would be greatly appreciated.

Thanks in advance!

1 reply

elamast
Hero I
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  • Hero I
  • December 15, 2025

All of our training is paid, so we have a little leverage.

We disable self-unenrollment for all of our courses and require the students to contact their account executive (AE) if a change is needed.  The AE tries their best to keep the student in the original class.  If the student insists on moving, depending on the reason we will impose a fee.  AEs who have too many of these last minute cancellations/moves also have to answer for this with their director.

All student moves have to be done by an adminstrator.