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Observation Checklist Advancement

  • October 8, 2025
  • 3 replies
  • 40 views
B
Contributor I
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Hello Community!  Is anyone aware if there is a way to configure an Observation Checklist, or other, that include two questions, one for a user to answer and a different question for an instructor to answer?  

Use Case: 

1st question to route to Instructor: “By answering “YES”, I certify that this operator has demonstrated the minimum competency to perform assigned tasks independently through review and mentorship of…..” 

2nd question to route to User (Operator):  By answering “YES”, I understand I am authorized to perform tasks and acknowledge that I am capable of performing assigned tasks independently.”

It doesn't appear that this is an option in the platform but I have learned more from this Community than in Knowledge Articles, so I wanted to throw this out there.

Thank you!

    3 replies

    lrnlab
    Hero III
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    • lrnlab
    • Hero III
    • October 8, 2025

    funny, I just had this use case today. You cannot combine “self observation” with another observer type so the closet you could get is to somehow get both the user and Instrcutor identified as observes but not sure if this will/could work + you may need to create 1 schedule for each user so not sure that would be sustainable. I plan to try it though

    B
    Contributor I
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    • Brianne.Jones
    • Author
    • Contributor I
    • October 8, 2025

    Small world!  Because the Operator & Instructor have slightly different question verbiage, I am thinking this may not work but will trial your recommendation.  Thanks for the feedback, it is appreciated!

    dklinger
    elamast
    Hero I
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    • elamast
    • Hero I
    • October 8, 2025

    Thinking out of the box beyond the built-in solutions...

    1)  One way I could conceive of would be to use a routable form outside of the LMS and then report the result back into the LMS (most likely as completion of a “test” activity) via API.  The process would take place via email, and the routable form would need to be kept as the source of this result.

    2)  Another way, if the instructor and student are providing input in person at the same time, would be to create an elearning course where the student answers the first question, and then the instructor has to type in a password to unlock and answer the second question from the student’s computer.

    3)  Another way would be to have two “tests”.  The first test is done by the student in the LMS and consists of a single question.  The second test is hidden (so the student cannot answer it), and the instructor answers it in a specially crafted form outside the system that is specific to that student.  When the form is submitted, it writes the “test” result into the LMS via API.

    The first and third solution require some IT dev skills to work with workflow tools and the Docebo API.  The second solution could be implemented in most eLearning authoring tools.

    As an aside, we have a workflow we use to generate an email with lab scoresheet links each test day.  The instructor clicks each student link in the email, fills out the scoresheet which has been pre-populated based on URL query parameters, and submits it to Cognito Forms.  The result is picked up by a Make workflow that sends the results to the the Docebo API for processing into the students’ records. (This might be a good topic for the next Docebo Inspire conference.)

    Ed Lamaster, AVO Training Institute Learning Technologies Manager and consultant.
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