ILT Session Questions

I am trying to dig deeper in ILT sessions:

• How do you indicate passed or failed when scoring an ILT session? Currently completed, unenroll and suspend are the options. Can we add additional fields for pass/fail and add it to this area. Although you can indicate this using the Evaluation method and mark a user a “failed”, the course itself will remain with the status of “in progress”. There is no concept of tracking a fail. We track the failed evaluation and archive the course in the in progress status to allow the user to re-enrol in another session of the same course
• How do you set up session notifications for the instructors so they are notified when someone registers for an ILT session.  there are no automated emails for instructors. You can send them a custom email from the session tab using “email instructor”

• When I add a user to a session and then go to Enrollments & Evaluations, it shows the enrollment status, "Waiting User". Is there a notification that goes out to the stores for them to approve the session or should I not worry about that and just turn it to "Enrolled" right away? No there is not

• If there is a cut-off time setup for sign-ups, i.e. you cannot sign up 36 hour before session how do I manage this? Yes, you can use either the option to lock enrolments at a specific date or the dynamic deadline where you can set a # of days before the start date when new enrolments are no longer possible.

• If the person is a no-show, I put them as "Absent", what do I do under the Enrollments & Evaluations tab? Waiting User, in progress or completed, or was this one of the things you needed to add, like the Failed attempts, you would put cancellation. No way to track no-shows or absences 

• Do you know if we will still have an email sent to the trainers when someone signs up for a session? If not can we enable this? You can send a copy of the user’s enrolment email to the instructors (create a 2nd version the notification, “User enrolled in a course”  and send it to the instructors), but be careful and this can quickly become overwhelming since they will get 2 email for each enrolment. 

Appreciate any and all help I can get. I can connect with someone to learn more as well in a meeting with some others of my team?

Let me know thank you for your time!

Hi, you've identified areas of ILT that need to be added/updated/enhanced, etc.

Will all sessions be visible on the Course Management page so when they have passed, the person that session came off the list.