Has anyone found a solid process for recording multiple completions for compliance courses (Non-LP)?
Recently, we implemented multiple completions for a course but not sure if its best practice. I'd like to see what everyone else is doing for compliance courses that need to be re-taken periodically. Our goal was to not send out notifications to users until they're actually due to take it. In this case we did the archive before anyone was due to re-take
Our process we did first time in this order:
- Retroactively assign all completed users a 2 year certification for the compliance course
- Created “certification expiring” notifications so the users are reminded until its their time to retake
- Archive & Un-Enroll ALL deactivated users
- Archive & Re-Enroll the rest of the users (enrollment notification dsiabled so users wont get a notification that theyve been enrolled, we are relying on the certification expiring reminders)
- Update Training Material (2023 version)
- Change the name of the course (Our courses have a year in the title so we know what version the user took) This has to be done last because archiving will save the title of the course at the time of the archival which is why I had to archive ALL enrollments at once.
We would like to also try this without certifications eventually but seems like there's more manual work. What has worked for your team? I would love to hear your experiences with Archiving for multiple completions.