Learning Plans | Set-up | Attendance

I would create each time slot as an event in the same session.  You can set attendance to be marked when the learner logs-in, you can also allow them to get credit for watching recordings if you like.

Hi Wendy! Welcome to the Docebo community.

This is a classic onboarding challenge. Structuring a high-density 2.5-week hybrid program correctly from day one will save you hours of manual reporting and attendance headaches later.

In most organizations I've worked with on similar onboarding programs, the right architecture (Learning Plan vs. Multi-session Course) depends heavily on how the cohort actually interacts with the system day-to-day, and what platform tools you have available to you. Before pointing you toward a specific setup, it would be helpful to clarify a few operational details:

1. Are you running this for groups? Is this training plan for an individual employee taking it at their own pace, or are you running this for a group/cohort of new hires at the same time?

2. What is the desired learner journey? Do you want learners to launch the Teams meeting strictly through the Docebo interface (which helps automate attendance tracking), or do you expect them to join straight from the link in their Outlook calendars?

3. Which Docebo extensions are you using? Do you have Docebo Connect (which could automate re-enrollments for missed sessions) or Docebo Insights (which is game-changing for visualizing this kind of attendance data)?

Once we have a clearer picture of your toolkit and operational flow, I can point you toward the exact Docebo setup that will give you the granular attendance reporting you need without overwhelming your users.

Hello, thank you for your quick response.  I appreciate the willingness to assist us.

1. Yes, these are groups from 2 to 10 people over the 2.5-week training.
2. This one, I would like to know more about.  If the link to the training in Docebo is the same as the calendar invite, I would like to understand why it matters which way the access the ILT session.  What are the pros and cons of accessing it either way.
3. We do have Docebo Connect and Insights.

Thank you,

Wendy

If one session per day was created, with separate events for each course of the day, would the cohort have to access each event in order to keep track of attendance, or would they be able to move organically in the session to the next event?

Hi Wendy, thanks for the extra context! Knowing you have small cohort groups and access to both Connect and Insights makes a huge difference. You actually have the exact tools needed to make this completely automated.

Here is why the launch point matters, and how to avoid a massive manual reporting headache:

The Manual Trap (Direct Calendar Launch) If learners bypass Docebo and click the Teams link straight from their Outlook calendar, Docebo has no idea they attended. That means every single day, for 2.5 weeks, someone has to download the Teams attendance CSV, cross-reference it, and manually mark each learner as "Present" or "Absent" in Docebo. Over multiple cohorts, this administrative burden becomes completely unmanageable.

The "Docebo-First" Approach (The Fix) To keep your reporting clean, the best practice is the Learning Plan approach, where learners click "Join" directly from Docebo.

• Automated Attendance: When they join via Docebo, the platform automatically marks them "Present."

• The Magic of Connect & Insights: Because Docebo tracks this natively, your Insights dashboards populate automatically in real-time. Even better, we can set up Docebo Connect to "listen" for learners who are marked "Absent" and automatically drop them into the next cohort's make-up session. No manual tracking required.

Why this requires a careful hand While the automated outcome is magical, architecting this is a sensitive process. Docebo gives you a massive toolkit, Learning Plans, Catalogs, Channels, and individual Courses, and there are a dozen ways to build an onboarding program. If the foundational architecture isn't set up perfectly from day one, you often end up having to rip it apart and do a lot of messy manual clean-up later.

Getting this right the first time is the difference between a seamless onboarding experience and months of technical debt. Because there are so many moving parts, this is exactly where building it alongside someone with experience pays off. I help organizations design, build, and troubleshoot these exact Docebo ecosystems.

Would you be open to a brief chat to see what it would look like to have me help you architect and implement this the right way?

Let me know!

There would be a landing page for the session/day and it would show a “Join” button on each time block (as that block comes up).  So after one meetings ends they would click Join for the next.  You can use the time controls to make sure that only one button is available at a time.