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New Archive Enrollments Feature

  • July 27, 2023
  • 6 replies
  • 648 views

sabine.deliveroo
Influencer I
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Hi Community,

Hope everyone’s doing well! 

I wonder whether I was the only one to assume that with the new Archiving Enrollments feature it would be linked to Certifications & Re-training - meaning, that the process would be, linked between the two?

Looks like this is something new that allows us to archive enrollment and re-enroll user to the same course or archive and unenroll - but manually. However we still have to track the certifications (1 year, 3 year etc.) ourselves.

Soo, we are kind of still left with the Certifications/Retraining app then and being unable to renew them automatically (without completely erasing the enrollments).
 

What are your thoughts on this feature and how do you plan to use it in sync with the Retraining app? 

6 replies

lrnlab
Hero III
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  • Hero III
  • July 27, 2023

as I understood, the archiving extends to the certification app, it’s not an app but a function you can use on courses as well. What’s been updated is the automatic archiving, resetting of the course and re-enrolment when the user click RENEW CERTIFICATION. You still need to create and manage certifications but when users renew, the whole process is ‘automated’ and maintains the prior completions in the archive database.


JZenker
Guide II
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  • Guide II
  • July 27, 2023

Certifications and Retraining is a more automatic “on rails” option, while the Archiving Enrollments feature is for more sporadic retraining needs


sabine.deliveroo
Influencer I
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Thanks both. @lrnlab / @JZenker do enrolments still get erased if the option “Allow users to retake the same course or learning plan to renew their certification. Every user's prior tracking will be reset as soon as the certification is renewed.” is checkboxed, or rather - archived
 

 


JZenker
Guide II
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  • Guide II
  • July 28, 2023

Sure @sabine.deliveroo - They aren’t erased per say, but rather archived and can be viewed with specific reporting templates/filters 


sabine.deliveroo
Influencer I
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thank you! Guess will have to test everything to comprehend :D 


lrnlab
Hero III
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  • Hero III
  • July 28, 2023

@sabine.deliveroo correct...actually that’s what you need to do to get this to archive automatically when the user clicks RENEW