Is there a way to archive past sessions?

To minimize the clutter, we have been setting up a new course each year.  So, for example, if we have a course for Topic XYZ, we’ll do a course for Topic XYZ 2024, then we’d set up a new course for 2025 and once all the 2024 sessions have passed, we would retire that course.

For most of our ILT courses, users only attend one session and typically the sessions cover the same basic material, but they are likely to attend again the next year when the content may have also been updated since the last time they attended.  So having the annual courses makes it easier for them to attend a session each year. 

I know this use case may be different from how others use ILT courses/sessions, but hopefully that helps give you some ideas.

Hi @sjennings78 Thanks for your response. Can you give me insight into how this effects your reporting for compliance? It seems like a good idea up front but then like it could get messy with tracking year over year. 

Appreciate your input!

We don’t have any ILT courses that are considered “required” or tracked for compliance purposes, so I can’t really give any insight on that.  All of our required courses are eLearning courses and the majority of those are updated on an annual basis and handled the same way - with a new course for each year.  We set up reports for all required courses by year, but if we ever need to see if individuals have completed all of those courses over multiple years, we just run a report on all of those courses or pull up a User Personal Summary if we’re only looking at one individual.

Thank you @sjennings78 and @lrnlab! I do like the idea of the annual course shell thing, but it would add a level of complexity for reporting that would not be a sustainable option for our needs and for succession planning as power users turn over throughout time. We have a significant number of different types of power users that all report on compliance courses. It would be lovely for Docebo to allow us to archive or hide sessions to keep our sessions list clean for future use. 

agree...it’s on the list of ideas but no clue if and when this will become reality...

Work arounds are nice but the system should allow for archiving sessions without them.  There was another thread on the same issue that was closed without explanation other than it was lost when the community platform was updated.  It was suggested to me that I date the session by year to make them easier to sort.  I am doing that, but it still leaves a laundry list of sessions that will never be used again.  I retrain employees on the same courses year after year for OSHA compliance.  Updates to regulation are managed in the course material and I can change the format and look of the training but still want to deliver it through an Instructor Led Course.  With 23 branches delivering the same course to 1200 users that list of ‘old’ sessions is now clutter in the system.  If I could archive the session like I do a course the documentation would remain and the system would look cleaner and easier to navigate for the powerusers/superadmins. I don’t see this as a nice to have, but a need for the system admins.