February: New Automatic Groups Conditions, Export User Branch Information, Mobile updates & more!

For those using groups to manage users, a handful of enhancements are being released this month:

• two new conditions to automatically add users to groups based on their selected language or on keywords included in their email address

• the possibility to associate users both to automatic and manual groups via CSV files

• a new option to prevent deactivated users from being added to groups by automatic rules

This monthly release comes with a refreshed interface of the Apps & Features page, where you can manage the activation and the deactivation of additional features and apps for your platform. Have a look!

Starting from this monthly release, when exporting users either in CSV or in XLS format, you can include the following branch details in the exported file:

• Branch ID

• Branch Code

• Branch Code Path

• Branch Name

• Branch Name Path

 More details in the Knowledge Base

Differently from what was communicated on February 1, 2022, for those using subscription plans in their platform, the introduction of the new built-in page Catalogs in My Subscriptions will have no impact on the Course Catalog page. The courses and the learning plans listed in the catalogs purchased via subscriptions will be shown on both pages to provide better consistency.

As communicated on February 8, 2022, starting with this monthly release, the Docebo for Microsoft Teams integration will no longer require instructors to be administrators of the Azure domain they are registered in. Please see Docebo For Microsoft Teams for further details. Existing users of the integration should re-pair their instance using the instructions contained in the article after the release has been completed.

Starting from this update, the My Calendar widget is now available also for mobile! Your learners can check their calendar and view directly from their mobile app the upcoming courses and ILT/VILT events that they will attend. More info on how to create widget custom pages to show your users the My Calendar widget in their app.

Furthermore, a handful of minor issues have been addressed to give you a better, smoother learning experience.

Starting from this monthly release, My Library becomes Media Library, and Shape Library becomes Stock Library. You will now be able to search for assets by name as well as by tag.

Starting from this monthly release,, Docebo Learning Analytics administrators will be able to configure roles, assigning visibility permissions based on the groups defined in their Docebo Learn platform. Learn more about managing accounts and members.

Starting from this monthly release, a new widget is available for Docebo Learning Analytics members. This widget will show the average test score achieved by users in tests for the current period compared to the same period one year ago. See all available widgets.

For those using the Extended Enterprise app and integrating with SAML for the Single Sign-On and the user provisioning, starting from this weekly release, when a user is moved to a sub-branch of the main domain, he or she will no longer be moved to the main domain nor will be kept both in the sub-branch and in the main domain when accessing the platform via user provisioning. This enhancement improves the platform’s security

Starting from this weekly release,  the Audit Trail will improve the display of event initiators. When an event was triggered by an automated task the audit trail will now display the application that caused the event or chain of events instead of the owner of the scheduled task in the Operated By field. Please see Managing the New Audit Trail for more information.

Starting from this monthly release, the management of the advanced properties for courses is available with a completely redesigned interface. The main goal of this update is to organize the available options according to the frequency of usage, making it easy to reach the most frequently used options. Find out more in our Knowledge Base.

For those using the Course Summary Report, please note that starting from this weekly release, you may experience some misalignments with the score value displayed in the report. If so, you can trigger the score recalculation by changing the score calculation method for the course in the course Properties area, saving your changes, then moving back to the original calculation method and saving again.

Starting on February 10, in order to improve the security of the platform, the Extended Enterprise app text field input validation has been modified to restrict certain characters. Check out the Managing the Extended Enterprise App article in the Knowledge Base for more information.

As communicated on November 9, 2021, for those using the following APIs:

• GET /course/v1/thumbnails/{id}

• GET /learn/v1/courses/{course_id}

• GET /course/v1/courses/{id} 

starting from this weekly release, the used_by attribute will be removed from the APIs output, and a new API will be available to retrieve the list of courses where thumbnails are used. The name of the new API is GET /course/v1/thumbnails/{id}/usage

For those using Docebo Learning Impact on the Docebo Learn or on the external platform, starting from February 10, 2022, you will be able to rank items by User Additional Fields(Learners) when using the Results Comparison tool. More details on the Results Comparison tool

Starting from this weekly release, you have the opportunity to prepare your platform for the migration of the courses having the Webinar (Deprecated Soon) course type by mapping the course additional fields for webinars, thus entering the pre-migration phase. Once in the pre-migration phase, the Superadmin of your platform can manually migrate courses, one by one, or wait for the automatic migration, starting on February 23, 2022. Remember that starting from this weekly release, you will no longer be able to create courses having the Webinar (Deprecated Soon) course type. Learn more on how the migration will be carried out in the Knowledge Base.

For those using subscription plans in their platform, starting from this weekly release, a new built-in page will be available to provide better visibility on the catalogs included in the subscriptions of the user logged in the platform. The page name is Catalogs in My Subscriptions. As a result, the Course Catalog page will no longer show the courses and the learning plans listed in the catalogs purchased via subscriptions.

For those using the My Activities page, starting from this weekly release, the Subscribed label has been updated as Enrolled in the Courses and in the ILT (Instructor-Led Training) tabs.

As communicated on November 2, 2021, for those using the POST /manage/v1/user/password API, starting from this weekly release, when the API is called with an invalid token because the session has expired, the endpoint will return a 401 error status code response and no longer a 400 error response.

As communicated on November 2, 2021, for those using the /lms/index.php?r=aicc/hapc&id_org=ID API API to play AICC training material, please note that starting from this weekly release, this endpoint will no longer return the error=0 and error_text=successful after the error response. 

Starting from this weekly release, users of Docebo Flow Building Blocks can use the new My Courses and Learning Plans Widget embedded directly into any web page to view and play content. Check out Docebo Flow Building Blocks for more information.

Starting from this weekly release, Shape can no longer use Youtube videos as a source extracting text from the transcript

Differently from what was communicated on January 25, 2022, the adoption of the enhanced cookie policy management and the integration with the OneTrust Cookie Consent solution will be available starting from March 16, 2022. The team is taking some extra time to work on the management of some edge cases linked to the migration of existing policies.

For those using the free self-registration, please note that starting on May 11, 2022, the platform will no longer show a pop-up for the user to enter his or her credentials, and will directly log in the user when the following configuration is set in the Advanced Settings area of the platform:

• the Do not send confirmation email at self registration option is selected in the Self Registration tab, Registration Type area

• the Automatically calculate password option is selected in the Users tab, Options area

For those using LTI training material, please note that starting on May 25, 2022, Docebo will no longer remove the LTI training material URL trailing slashes for proper management of the user authentication when playing this type of training material.

On February 23, 2022 an improvement to the Docebo for Microsoft Teams integration will be released. 

With this update you are able to add instructors to webinars without needing to grant them Administrator privileges in Microsoft Azure, thereby minimizing potential risks to your infrastructure.

In order for this improvement to be implemented, you will be required to re-pair your Docebo for Microsoft Teams integration with Azure immediately after the update has been released. Please see the chapter on Re-Pairing Docebo For Microsoft Teams with Azure in the Knowledge Base article for further details.

For those using the impersonation functionality, please note that starting on April 28, 2022, Superadmins will no longer be able to perform any operation requiring payment (such as purchasing courses and learning plans or buying and renewing subscriptions) when impersonating a user or a Power User. They will be able to perform those actions only when logged in as Superadmins.

For those using the following APIs:

• POST /manage/v1/impersonate/{user_id}

• DELETE /manage/v1/impersonate

please note that starting on April 28, 2022, both endpoints will no longer be publicly available.

For those using the Enrollment Rules app, please note that starting on May 11, 2022, when using branches as resources for rules, selecting all of the sub-branches belonging to a branch will no longer automatically behaves as if the Descendants option is enabled. This behavior has not been visible so far as the Descendant option was not graphically displayed as enabled in the interface, but was actually enabled in the backend. After that date, when adding a sub-branch to the selected branch, it will no longer be selected by default.

Please note that, starting on May 5, 2022, the following APIs will no longer allow to set or update the enrollment validity dates for ILT (Instructor-Led Training)courses:

• POST /learn/v1/enrollments/{course_id}/{user_id}

• PUT /learn/v1/enrollments/{course_id}/{user_id}

• POST /learn/v1/enrollments

• PUT /learn/v1/enrollments

• POST /learn/v1/enrollment/batch