How to report non-mandatory trainings anonymously?

I’m not aware of a way to do this within Docebo itself. I think you’d need to set up some kind of automated export and then apply some row-level security on top of that. In our organization, we do something a bit like this for the owners of the mandatory trainings: they need to monitor completion rates by business unit, etc, but they do not need to see any individuals’ data.

So to that end, we have daily exports of all mandatory course enrollments, and then we have two separate dataflows in Power BI: one for the Business Units’ Learning Managers, who are responsible for chasing individuals and/or their supervisors, and one for the aforementioned Training Owners. We have row-level security that prevents individuals from seeing data outside their scope within Power BI. And they simply don’t have the visibility at all in Docebo.

Hi ​@khoffm ,

Navigating German Works Council (Betriebsrat) requirements is always a complex balancing act, especially when it comes to LMS data visibility.

Before diving into external integrations or automated exports like Ian mentioned, it would be helpful to know which specific Docebo modules your platform utilizes. Do you currently have Docebo Advanced Analytics (Insights) or Docebo Learning Impact? If you have Advanced Analytics, you can build custom, aggregated dashboards for course owners that only display overall completion counts without allowing user-level drill-downs.

However, regardless of how you solve the reporting side, there is a built-in feature you must evaluate immediately given these restrictions: The "My Team" page/widget.

By default, the My Team area provides managers with a highly detailed, comprehensive view of their team members' learning activities. If not configured carefully, this will expose the non-mandatory enrollments and progress of employees to their managers. When I've deployed Docebo for Playtika with similar Works Council agreements, we strictly  limit the My Team view to prevent managers from seeing optional training data they aren't authorized to monitor.

If you are relying entirely on Docebo Learn's standard custom reports, native anonymization (showing the training record but hiding the user data) isn't supported out-of-the-box. In that scenario, using the Automation App or Docebo Connect to send raw data to a BI tool (where you apply row-level security) is indeed the most robust workaround.

I highly recommend reviewing the platform's manager visibility settings to ensure you don't have an unintentional privacy leak: Official documentation: Managing the My Team Page – Docebo Help Center

Let us know about your current modules, and we can point you toward the most efficient path forward!